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What Documents You Need to Open a Company in Ireland

Chern&Co is aimed at making company formation in Ireland as quick and easy as possible for entrepreneurs. For this purpose, we have already published a step-by-step guide on setting up a limited company in Ireland. For smooth business registration, contact us directly and let us assist you with Irish company formation. 

However, to register your Irish Ltd with Chern&Co, you need to gather and submit certain information to help us complete the company formation process with the least hassle. These papers are required by CRO (Companies Registration Office) and local banks and are absolutely necessary for company formation in Ireland.

Beneficial Shareholders, Director, and Secretary Information

First of all, CRO will require information about the directors, beneficial shareholders, and the secretary of your company. The data you will need to submit include the name, residence, PPS number, ID scan and proof of address. 

A director is a person responsible for the day-to-day management of company affairs. For company formation in Ireland, you need at least one director who is either a resident or a citizen of the Republic of Ireland. In case you’re setting up Irish Ltd with more than one director, one of them can act as a company secretary. 

A company secretary is a person who takes care of the administrative duties of a company such as contacting local authorities and filing returns to CRO and the Revenue. There’s no formal requirement for residence and qualification of a company secretary. Nevertheless, we suggest picking someone well aware of Irish company law. Shareholders are people that hold the shares of your company. Shareholders that control no less than 25% of shares are called beneficial shareholders. They have voting rights, management capabilities and so are the owners of your Irish Ltd.

Man sending docs for company formation in Ireland
Source: Unsplash

Share Capital

Shares are “pieces” of capital that a company can give away. The division of shares determines the legal ownership of a company. Types of shares you need for company formation in Ireland are authorised and issued. For setting up Irish Ltd, we recommend setting 1 000 000 authorised and 100 issued shares at €1 each. If you open a company on your own, you’re likely to assign all 100 shares to yourself meaning you will claim 100% ownership. 
Can you tell the difference between authorised and issued share capital? An extended issued vs authorised share capital guide is here.

Registered Office and Business Address

Upon company formation in Ireland, you need to provide local authorities with a registered address and business address. The registered office address is where you will receive legal business notice from CRO. Therefore, this is one of the most important pieces of information required to set up an Irish Ltd. Registered business address for a limited company in Ireland must meet the following requirements:

  • It must be in the Republic of Ireland
  • It should be publicly available for everyone looking for your company in CRO.

Registered office address and business address (where you actually conduct your business activity) don’t have to be the same.

ID Scan Copy and Proof of Address

To register a company in Ireland with Chern&Co, you’ll need to provide us with a scan copy of your ID or residence permit and proof of your address (bank statement, utility bill) that is no older than 3 months. Upon the expiration of the 3-month period, our customer success manager will kindly remind you to renew your proof of address. Please, note that both these documents should be in the English language. We may accept internal passports in the official language of your home country provided they meet the following demands:

  • it is translated to English language;
  • both versions of a document are certified by an authorised body (e.g public notary, solicitor, local police, bank eg).
Source: Unsplash

KYC,  AML, and Company Registration Forms

Before we establish cooperation with any client, we ask them to fill out and sign the KYC (Know your customer) and AML (anti-money laundering) forms. These contain questions about company owners and the company itself and are an integral part of the AML process that we stick to. 

The purpose is to ensure that the company that is being registered has nothing to do with illegal, criminal financing, money laundering, and terrorism financing. Hence, this is a reasonable step for us to build relationships with every new client.  

In addition, we will require to fill you to fill out our company registration form. This is essential for us to learn the most about your company details to mention them upon company formation process.

It is required that each company’s director and beneficial shareholder must fill out the AML form as well as provide a scan of ID and proof of address.

How to Make Your Documents Accepted on the First Try

Documents submission seems the least tricky step in the entire Irish company formation process. However, we often notice clients stumble upon it. The thing is, the papers provided should necessarily match a few criteria to be accepted for proper AML procedure. Here they are. 

Provide High-Resolution Scans in Color

We practice a paperless approach. There’s no need to provide us with paper scans by post. In fact, you don’t even need to leave the house to send your docs. We accept scan copies at our email address and carefully store them in a secure digital environment. However, make sure you send docs that are in colour, and that all the essential information is easily readable. Otherwise, we will ask you to resend it.  

Make Sure You Capture the Entire Paper

This is not just our whim but an AML requirement that we fulfil. All four angles of a document you send whether it’s id or address confirmation should be clearly visible. No excuses for “only one angle skipped” are accepted. 

Do not Cover any Part of a Document

This is the last one, we promise. Before sending, make sure you didn’t accidentally or by purpose cover any part of a document with your finger or any other object. Besides, there should be no flashlight reflection on the copy.

Company formation in Ireland is one of the best opportunities to bring your business to European markets. Setting up Irish Ltd is a quick and easy process especially if you apply for company formation specialists like Chern&Co. However, do not underestimate your mission. Following all the abovementioned recommendations regarding document submission, you can contribute to the effortless process of your company formation in Ireland. 

Disclaimer: The content of this page is for acquainting purposes only and is subject to change. It does not constitute any professional advice. No liability is accepted by Chern & Co for any actions taken or not taken in reliance on the information set out in this article. Professional, legal or tax advice should be obtained before taking or refraining from any action

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